EPF & ESIC Registraction
PF is not just a deduction from your salary; it is an investment towards your future well-being.
Organizations in many countries, including India, are required to obtain a Provident Fund (PF) license to operate legally. The PF license is an essential requirement imposed by the government to ensure that organizations fulfill their obligations towards their employees’ financial well-being.
Starting @ ₹1999/-
Applicable Taxes and Government Fees Extra T&C*.
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Overview of EPF Registration
The Employee Provident Fund (EPF) is a retirement benefits scheme available to all salaried employees, regardless of whether they work in the Government, Public, or Private Sector. The term “employee” encompasses a wide range of individuals, from experienced professionals to Security Guards, Housekeeping staff, and more. However, apprentices, interns, and migrating employees are not covered under the EPF Scheme. The registration for EPF is managed and overseen by the Employee Provident Fund Organization (EPFO).
Companies or entities with a workforce of twenty or more employees are required to register themselves under the EPF scheme. However, organizations with less than twenty employees can also choose to voluntarily apply for EPF registration. Additionally, Co-operative Societies must have a minimum of fifty employees to be eligible for EPF Registration. It’s important to note that companies are obligated to obtain EPF registration within one month of hiring twenty employees, as failure to do so may result in penalties.
The EPF Registration is governed by the Employee Provident Fund and Miscellaneous Provisions Act, 1952. According to this act, both employers and employees are required to contribute 12 percent of the employee’s basic wage to their respective EPF accounts. One significant advantage of having an EPF account is that the EPF number remains the same even when changing jobs.
What is Employee Provident Fund?
Employees Provident Fund is a government-based scheme under the Employee Provident Funds and Miscellaneous Provisions Act, 1952. It acts as a retirement benefit to an employee which is provided by the organization. Any company having more than twenty employee working is mandatorily required to obtain EPF Registration under EPF Act. The objective behind the EPF Scheme is to mainly maintain a healthy relationship between the employer and employee.
The following listed are the benefits of Online EPF Registration:
⦁ Risk Coverage
⦁ Uniform Account
⦁ EDLI Scheme
⦁ Long-Term Goals
⦁ Includes Pension
An Overview of ESIC Registration
The Employee State Insurance (ESI) is a self-financing social security scheme designed to provide various health benefits to employees. The scheme extends benefits not only to employees but also to their families. The benefits offered under the ESI scheme include sickness benefits, disablement benefits, medical benefits, reimbursement of funeral expenses, and several others. To avail these benefits, employers with a workforce of more than ten employees (in some states, the limit may be extended to twenty employees) earning a maximum salary of Rs. 21,000 per month are required to obtain ESIC Registration.
The ESI scheme is governed by the Employee State Insurance (ESI) Act of 1948, which serves as the governing law for the scheme. The provisions of the ESIC Act, 1948 regulate and oversee the functioning of the ESI scheme. The Employee State Insurance Corporation, an autonomous body established by the Ministry of Labour and Employment, is responsible for the administration of the ESI scheme in India.
ESIC Registration is mandatory for employers with more than ten employees earning a maximum salary of Rs. 21,000 per month. By obtaining ESI Registration, employers ensure that their workers or employees are provided with various monetary, medical, and other benefits.
What is an ESI Scheme?
The term ESI Scheme refers to a social security scheme designed to provide social protection to the employees working in the organized sector. Social protection refers to protection provided against the uncertain events of maternity, sickness, disablement, and death due to any injury caused in the course of employment. This scheme also focuses on providing medical care facilities to both insured employees and their family members (dependents).
What is an ESIC Code Number?
ESIC Code is a 17-digit unique identification number issued to every registered establishment. This code is generated either when the Employer submits the required information on the ESIC Portal or on the receipt of a survey report from the Social Security Officer.
Benefits of ESIC Registration in India
The following listed are benefits of ESIC Registration:
- It provides comprehensive medical benefits.
- It includes dependants.
- ESI Registration can be used easily at different ESI hospitals and dispensaries.
- Any payments made will be compensated or reimbursed.
- It also takes into account the needs of the disabled.
- It provides easy access to medical care in ESI Dispensaries or Hospitals.
- Sickness benefits are offered at the rate of 70 percent of the employee's salary. The same is provided if the sickness continues for more than ninety-one days a year.
- Maternity benefits are given in the form of paid leaves.
- 90% percent of the total salary of the insured person is given to his or her dependents in case of his or her death during employment.
- Funeral expenses are provided to the deceased’s family.
- In the Permanent Disablement case, 90 percent of the insured’s monthly salary is offered as an insurance benefit.
Checklist for EPF & ESIC Registraction
- Company Pan Card
- All Director’s Pan Card
- All Director’s Aadhar Card
- AOA And MOA
- CIN Certificate
- Company Address Proof (Gst/udhaym Aadhar Or Any Other Government Certificate)
- Bank Details (Cheque Photo Copy Or Bank Statement)
- Spaciman Signature Form (Given By Us)
- Employee Strength
- All Directors Mobile No And Email Id
- Proprietor Pan Card
- Proprietor Aadhar Card
- Business Address Proof (Gst/udhaym Aadhar Or Any Other Government Certificate)
- Bank Details (Cheque, Passbook Or Bank Statement)
- Spaciman Signature Form (Given By Us)
- Employee Strength
- Proprietor Mobile No And Email Id.
- Organisation Pan Card
- All Partners Pan Card
- All Partners Aadhar Card
- Business Address Proof (Gst/udhaym Aadhar Or Any Other Government Certificate)
- Bank Details (Cheque Photo Copy Or Bank Statement)
- LLP Deed / Partnership Deed
- Spaciman Signature Form (Given By Us)
- Employee Strength
- All Partners Mo No And Email Id
Our Services at a Glance
ESI Registration – FAQs
What is ESI?
ESI (Employees’ State Insurance) is a self-financing social security and health insurance scheme for Indian workers, managed by the Employees’ State Insurance Corporation (ESIC).
What is ESI Registration?
It is the mandatory registration for businesses to provide medical, sickness, maternity, and disability benefits to eligible employees under the ESI Act, 1948.
Who must register for ESI?
Any business or establishment with 10 or more employees (in some states 20) earning less than ₹21,000/month must register for ESI.
Is ESI registration mandatory?
Yes. ESI registration is compulsory for eligible employers. Failure to register may lead to penalties and prosecution.
What are the ESI contribution rates?
- Employer’s Contribution: 3.25% of employee wages
- Employee’s Contribution: 0.75% of wages
(Updated rates as per latest ESIC notification)
What is the wage limit for ESI coverage?
Employees earning ₹21,000 or less per month are eligible for ESI benefits.
What documents are required for ESI registration?
- PAN of company
- GST/Shop Act/MSME certificate
- Address proof
- List of employees with salary details
- Bank details of employer
- Employee Aadhaar & bank details
- Digital Signature Certificate (DSC)
How to register for ESI?
- Visit the ESIC portal https://www.esic.gov.in
- Sign up and log in as employer
- Fill the form & upload documents
- Submit application
- Receive 17-digit ESI code number
How long does ESI registration take?
Registration is generally completed in 2–5 working days, depending on document readiness.
Is there any registration fee for ESI?
No. ESI registration is free. Only regular monthly contributions are required after registration.
What are the benefits of ESI for employees?
- Free medical care for employees & dependents
- Sickness and maternity benefits
- Disability & injury benefits
- Unemployment allowance
- Funeral expenses
- Old age and rehabilitation support
Can contract or casual workers be covered under ESI?
Yes. All contract, temporary, or casual workers are eligible if their wages are within the ESI threshold.
What is a Pehchan Card in ESI?
It is the identity card issued to ESI-registered employees, allowing access to hospitals and clinics under ESIC.
Is ESI applicable to all states in India?
ESI is applicable in most states and industrial zones. Coverage is gradually expanding across India.
Can employees opt out of ESI?
No. ESI is mandatory for eligible employees. Opting out is not allowed if conditions are met.
What are the employer’s responsibilities after registration?
- Deduct & deposit contributions
- Maintain employee records
- File regular ESI returns
- Keep ESI code active
- Submit accident or injury reports
How often are ESI contributions paid?
Monthly, by the 15th of the following month.
What happens if contributions are not paid on time?
Delayed payments attract penalty and interest under ESI Act. Prolonged failure may result in legal action.
Is ESI registration linked to PF registration?
No. EPF and ESI are separate schemes. However, both may be required for employers based on employee count and salary.
Can I update employee details after registration?
Yes. Employers can log in to the ESIC portal and update employee information as needed.
Is a Digital Signature (DSC) required for ESI registration?
Yes, Class 2 or Class 3 DSC is recommended for employer registration and compliance on the ESIC portal.
Do I need to file ESI returns?
Yes. Employers must file half-yearly ESI returns and maintain proper records of payments and employees.
How is ESI different from health insurance?
ESI is a government statutory scheme that provides medical and social security benefits to workers. It is not a commercial insurance product.
Can a company voluntarily register for ESI?
Yes, companies can voluntarily register even if they have fewer than 10 employees — especially if planning to expand or participate in government contracts.